{"id":52023,"date":"2021-05-17T02:00:36","date_gmt":"2021-05-17T07:00:36","guid":{"rendered":"https:\/\/michaelhyatt.com\/?p=52023"},"modified":"2022-10-10T10:15:59","modified_gmt":"2022-10-10T15:15:59","slug":"how-to-maximize-remote-meetings","status":"publish","type":"post","link":"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/","title":{"rendered":"How to Maximize Remote Meetings"},"content":{"rendered":"<p>Working remotely can be convenient and productive, but it can also be frustrating, particularly when it comes to meetings. We have all experienced terrible Zoom meetings. The team member whose connection is spotty. The dog that keeps barking in the background. The moment when everyone tries talking at the same time.<\/p>\n<p>There are other challenges, too. According to <em><a href=\"https:\/\/www.forbes.com\/sites\/bryanrobinson\/2020\/06\/19\/is-working-remote-a-blessing-or-burden-weighing-the-pros-and-cons\/?sh=716aaca240a9\">Forbes<\/a><\/em>:<\/p>\n<ul>\n<li>40% of employees have experienced mental exhaustion from video calls.<\/li>\n<li>52% of employees said background noise or poor audio quality has disrupted their focus.<\/li>\n<li>38% of employees reported feeling exhausted after a week of virtual meetings and 30% felt stressed.<\/li>\n<\/ul>\n<p>Zoom fatigue is real. If you can\u2019t get your online meetings into a productive rhythm, you risk wasting time and exhausting your team. With more and more businesses moving toward a remote model, this is something we can\u2019t afford to ignore.<\/p>\n<p>Here are four tactics to ensure you and your team have successful remote meetings:<\/p>\n<ol>\n<li><strong>Find a neutral location.<\/strong> Pay attention to your surroundings. If you don\u2019t have a dedicated remote office, things like dirty dishes or an unmade bed in the background can be visually distracting for meeting participants. Make sure to tidy up anything that will be visible in your video frame. A neat space helps keep the attention of others where it needs to be.<\/li>\n<li><strong>Minimize background noise. <\/strong>This can be hard to get around. A pet, nearby lawn mower, or children can get picked up in your microphone and be distracting for everyone. To minimize that, enlist the help of others in your home or workspace when you know you\u2019ll be on a video-conference call. If that\u2019s not possible, mute yourself when you\u2019re not speaking, and be sure to silence your devices and disable notifications.<\/li>\n<li><strong>Limit the number and length of meetings.<\/strong> A crucial first step toward better meetings is <strong><a href=\"https:\/\/michaelhyatt.com\/how-to-decide-if-a-meeting-is-essential\/\">deciding whether a meeting is necessary<\/a><\/strong>. Many aren\u2019t. Sadly, video technology makes it more tempting to hold meetings simply because it\u2019s easy to just click a link. This is one of the main contributors to Zoom fatigue. In fact, one <strong><a href=\"https:\/\/www.washingtonpost.com\/business\/2020\/08\/04\/remote-work-longer-days\/\">study<\/a><\/strong> showed that the number of meetings increased by 13% when people switched to remote work. Don\u2019t fall into this trap. When you <em>do <\/em>need to have a meeting, limit its length. Avoid open-ended meetings, and schedule a follow-up if necessary instead.<\/li>\n<li><strong>Stop when you achieve the desired outcome.<\/strong> If you\u2019ve reached the desired outcome before the scheduled stop time, end the meeting. Don\u2019t look for more work to fill that time. Your team will be grateful for the additional time back to complete their individual tasks. And be careful about too much small talk at the end of a meeting. While some conversation may strengthen relationships, it can lose its value if participants feel like they\u2019re not free to move on to other work.<\/li>\n<\/ol>\n<p>It\u2019s possible to communicate well and have highly productive remote meetings without the stress or fatigue. Remote meetings aren\u2019t <em>the<\/em> problem; they just have <em>some<\/em> problems. But they\u2019re problems that can be solved. What changes can you make so your team can have better, more focused remote meetings?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Bad Zoom meetings can be the most frustrating part of remote work, but they don&#8217;t have to be. Here&#8217;s how to have better remote meetings.<\/p>\n","protected":false},"author":8,"featured_media":52030,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[34,29],"tags":[104,30],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Maximize Remote Meetings | Full Focus<\/title>\n<meta name=\"description\" content=\"Bad Zoom meetings can be the most frustrating part of remote work, but they don&#039;t have to be. Here&#039;s how to have better remote meetings.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Maximize Remote Meetings | Full Focus\" \/>\n<meta property=\"og:description\" content=\"Bad Zoom meetings can be the most frustrating part of remote work, but they don&#039;t have to be. Here&#039;s how to have better remote meetings.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/\" \/>\n<meta property=\"og:site_name\" content=\"Full Focus\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/facebook.com\/michaelhyatt\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/michaelhyatt\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-05-17T07:00:36+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-10-10T15:15:59+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/fullfocus.co\/wp-content\/uploads\/2021\/05\/GettyImages-1253792471.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2121\" \/>\n\t<meta property=\"og:image:height\" content=\"1414\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Michael Hyatt\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@michaelhyatt\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/\"},\"author\":{\"name\":\"Michael Hyatt\",\"@id\":\"https:\/\/fullfocus.co\/#\/schema\/person\/e326267e17b1b742f4062fcbd4fdfff7\"},\"headline\":\"How to Maximize Remote Meetings\",\"datePublished\":\"2021-05-17T07:00:36+00:00\",\"dateModified\":\"2022-10-10T15:15:59+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/\"},\"wordCount\":531,\"publisher\":{\"@id\":\"https:\/\/fullfocus.co\/#organization\"},\"keywords\":[\"Meetings\",\"Productivity\"],\"articleSection\":[\"Leadership\",\"Productivity\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/\",\"url\":\"https:\/\/fullfocus.co\/how-to-maximize-remote-meetings\/\",\"name\":\"How to Maximize Remote Meetings | Full Focus\",\"isPartOf\":{\"@id\":\"https:\/\/fullfocus.co\/#website\"},\"datePublished\":\"2021-05-17T07:00:36+00:00\",\"dateModified\":\"2022-10-10T15:15:59+00:00\",\"description\":\"Bad Zoom meetings can be the most frustrating part of remote work, but they don't have to be. 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