{"id":37327,"date":"2017-08-09T04:45:57","date_gmt":"2017-08-09T09:45:57","guid":{"rendered":"https:\/\/michaelhyatt.com\/?p=37327"},"modified":"2017-08-09T04:45:57","modified_gmt":"2017-08-09T09:45:57","slug":"digital-analog-hybrid","status":"publish","type":"post","link":"https:\/\/fullfocus.co\/digital-analog-hybrid\/","title":{"rendered":"The Benefit of Pairing Digital and Analog to Manage Your Day"},"content":{"rendered":"<p>Since we announced the <a href=\"https:\/\/fullfocus.co\/\"><em>Full Focus Planner<\/em>\u2122<\/a> a few months ago, I\u2019ve lost track of how many people have asked me about my plans for task and calendar management. <em>Am I planning on going full analog?<\/em><br \/>\n<br \/>\nIt\u2019s an important question. When it comes to planning our time, reviewing our goals, and tracking our tasks, we basically have three options.<!--more--><\/p>\n<ol>\n<li><strong>Full digital.<\/strong> You can do everything with a digital solution such as <a href=\"http:\/\/michaelhyatt.com\/recommends\/nozbe\">Nozbe<\/a>, <a href=\"https:\/\/en.todoist.com\/\">Todoist<\/a>, or <a href=\"http:\/\/michaelhyatt.com\/recommends\/evernote\">Evernote<\/a>.<\/p>\n<\/li>\n<li><strong>Full analog.<\/strong> You can do everything with a paper-based system such as a Bullet Journal, Day Runner, or the <a href=\"https:\/\/fullfocus.co\/\"><em>Full Focus Planner<\/em>\u2122<\/a>.<\/p>\n<\/li>\n<li>\n<p><strong>Hybrid system.<\/strong> You can do some things digitally and some things on paper.<\/p>\n<\/li>\n<\/ol>\n<p>Obviously, you need to use what works for you. But there are some major drawbacks to the first two.<br \/>\n<\/p>\n<h3>Digital and Analog Drawbacks<\/h3>\n<p>Digital environments are not just plagued with distractions, they\u2019re designed to produce distractions. Going full digital means inviting all those distractions when you should be focusing on your most important priorities and tasks.<br \/>\nYou're always just one click away from another rabbit hole.<br \/>\nBut going full analog has drawbacks of its own. Not only do you have to manually copy and re-enter a lot of content, you also miss some of the benefits of digital\u2014such as collaborating with others on your calendar or managing longer lists or projects. That makes full analog unworkable for most people I know.<br \/>\nThe good news is that you can combine the best of both in a hybrid system. It's what I personally use and teach. It lets me block out the distractions when I need to focus, and also copy with a click and collaborate with ease.<\/p>\n<h3>When to Use Each Format<\/h3>\n<p>I explain my hybrid system in detail in the <a href=\"https:\/\/fullfocus.co\/\"><em>Full Focus Planner<\/em>\u2122<\/a> tutorials provided with the planner. But basically I recommend digital for three main situations: when you have more content than you can keep track of mentally, when it changes frequently, or when it needs to be shareable. Examples might include:<\/p>\n<ul>\n<li>Projects and task lists<\/li>\n<li>Calendar details<\/li>\n<li>Research and reference material<\/li>\n<\/ul>\n<p>All of these are potentially complex and changeable, and I will probably want to share them or parts of them with my team at some point. An analog solution just doesn't cut the mustard here.<br \/>\nBut analog beats digital when it comes to content in these four situations: when you want to imprint content on your mind, digest it more slowly, work it into your subconscious, and make it easier to recall later. Examples include:<\/p>\n<ul>\n<li>Annual goals<\/li>\n<li>Major calendar commitments<\/li>\n<li>Daily tasks and agenda items<\/li>\n<li>Meeting notes<\/li>\n<li>Weekly and quarterly reviews<\/li>\n<\/ul>\n<p>These situations are all improved by deliberation, reflection, and synthesis. And handwriting is perfect for that. It's <a href=\"https:\/\/michaelhyatt.com\/why-paper-planner.html\">why I created the <em>Full Focus Planner<\/em>\u2122 in the first place<\/a>.<\/p>\n<h3>How My Hybrid System Works<\/h3>\n<p>Now let me show you how these distinctions play out in the day-to-day management of my calendar, tasks, and meeting notes.<\/p>\n<h4>My Calendar<\/h4>\n<p>I use Google Calendar (via the <a href=\"https:\/\/flexibits.com\/fantastical\">Fantastical app<\/a>) because I have a large team that needs to collaborate on schedules. However, I fill out the Monthly Calendar in my planner as a way of reminding myself of the \u201cbig rocks\u201d for the month.<br \/>\nI also fill out the agenda on my planner Day Page as a way of reviewing today\u2019s commitments and reaffirming my commitment to them.<br \/>\nThat said, I <em>don\u2019t<\/em> include all the detail that lives inside Google Calendar items (for instance, directions to meetings, meeting prep material, and so on). I can always pull that up on my phone if I need it.<\/p>\n<h4>My Tasks<\/h4>\n<p>I\u2019m currently experimenting with Todoist for managing projects and keeping track of longer lists. (In the past I\u2019ve used Nozbe, but I like to see what's out there.) But I don\u2019t use Todoist for daily task management. Instead, I review it first thing in the morning and write down my Daily Big 3 in my planner.<br \/>\nThis better imprints them on my brain and keeps me focused throughout the day. I also write down trivial tasks in my planner\u2014they\u2019re not worth tracking in Todoist anyway.<\/p>\n<h4>My Meeting Notes<\/h4>\n<p>I take meeting notes in my planner (opposite the Day Page), then use Evernote\u2019s <a href=\"https:\/\/evernote.com\/products\/scannable\">Scannable<\/a> app to take a picture of the notes and save them in Evernote. That way I have the benefit of Evernote\u2019s search capabilities.<br \/>\nI can also share those notes via Evernote with my teammates. (And by the way, here are <a href=\"https:\/\/michaelhyatt.com\/recovering-the-lost-art-of-note-taking.html\">five tips you can use to maximize your note taking<\/a>.)<br \/>\n\t\t<aside class=\"tweetable tweetalign_center\" style=\"width:100%\">\n\t\t\t<blockquote>\n\t\t\t\tDigital environments aren\u2019t just plagued with distractions, they\u2019re designed to produce them.<cite>Michael Hyatt<\/cite>\n\t\t\t<\/blockquote>\t\t\t<ul class=\"actions\">\n\t\t\t\t<li class=\"icon-arrow\"><a class=\"icon-twitter\" href=\"https:\/\/twitter.com\/intent\/tweet?source=tweetbutton&text=Digital%20environments%20aren%27t%20just%20plagued%20with%20distractions%2C%20they%27re%20designed%20to%20produce%20them.%20https%3A%2F%2Ffullfocus.co%2F%3Fp%3D37327&via=michaelhyatt\" title=\"Share Quote on Twitter\" target=\"_blank\">Tweet<span> Quote<\/span><\/a><\/li><\/ul><\/aside><br \/>\nAfter thirty-five years of working with various systems, I have found that this is hybrid system is the best solution for maximum focus and efficiency.<br \/>\n<div class=\"reminder\">What system do you find most effective for managing your tasks and schedule?<\/div><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Since we announced the Full Focus Planner\u2122 a few months ago, I\u2019ve lost track of how many people have asked me about my plans for task and calendar management. Am I planning on going full analog? It\u2019s an important question. When it comes to planning our time, reviewing our goals, and tracking our tasks, we [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":37333,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[29],"tags":[422,480,685,314,686,30,381,89],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Benefit of Pairing Digital and Analog to Manage Your Day | Full Focus<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fullfocus.co\/digital-analog-hybrid\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Benefit of Pairing Digital and Analog to Manage Your Day | Full Focus\" \/>\n<meta property=\"og:description\" content=\"Since we announced the Full Focus Planner\u2122 a few months ago, I\u2019ve lost track of how many people have asked me about my plans for task and calendar management. 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